What Makes An Accident Book GDPR Compliant?

Who is responsible for reporting an accident on site?

RIDDOR puts duties on employers, the self-employed and people in control of work premises (the Responsible Person) to report certain serious workplace accidents, occupational diseases and specified dangerous occurrences (near misses)..

Whose responsibility is it to report an accident at work?

The immediate supervisor or the person responsible for the work area / task or process where an incident occurred or hazard identified is responsible to investigate.

What information should be in an accident book?

Details should include: Section 1: Name, home address and occupation of injured person. Section 2: Details of person making the entry if not the injured person. Section 3: Time, date, location and description of what happened and signature of the person entering the details.

Can an accident book be electronic?

Many companies have adopted online systems where accidents/incidents can be reported by all those who have access to a PC or smart device at any time, swapping the traditional accident book, for an electronic solution. … Accident records can also be called upon as evidence against prosecutions or claims for compensation.

Why is it important to have a visitors book?

Using a visitor book contributes towards a secure workplace and in addition acts as a fire list in the event of an evacuation. … Modern visitor books often contain detachable passes for visitors to display on their person whilst on-site, this helps to increase site security.

What is visitor register?

The VISITOR module is designed for the registration of visitors entering the premises of the company. Basic data (name, surname, etc.) and the purpose of the visit of the visitor are registered. An ID medium can be assigned to the visitor enabling him/her to enter selected areas within the company.

What is an near miss?

near miss: an event not causing harm, but has the potential to cause injury or ill health (in this guidance, the term near miss will include dangerous occurrences)

How do you keep health and safety records?

How long health and safety records should be kept? Five years is a good rule thumb for most health and safety records. Risk assessment records should be kept as long as the particular process or activity, to which the assessments refer, is performed.

Who is responsible for accident book?

Who Should Fill In The Accident Book? The accident book can be filled out by anyone, but it should be checked by the qualified first aider in your workplace. It’s more important that the details written in the accident book are accurate, rather than who fills it out.

What are the typical accident reporting procedures?

How Do I Report an Accident at Work?Step 1: Check there is no immediate risk of danger. … Step 2: Ensure that the colleague receives the appropriate medical assistance as necessary. … Step 3: Report to a manager or supervisor. … Step 4: Record the incident in the company’s log. … Step 5: Report the incident under RIDDOR.More items…•

What are five pieces of information that should be recorded in an accident incident form?

The incident report for an accident or injury such as a fall should include the following information:Circumstances of the incident.Date, time, and location of fall, and during which shift and on what unit the fall occurred.Witnesses’, staff members’, and resident’s accounts of the incident.More items…•

Which of the following is the leading cause of death in the workplace?

The leading cause of workplace deaths was overwhelmingly motor vehicle accidents. Roughly 40% of workplace deaths occurred in transportation incidents. Other leading causes were fall/slips and trips, deaths from being struck by objects or equipment, and exposure to harmful chemicals.

Why do employers keep records of accidents?

Information on accidents, incidents and ill health can be used as an aid to risk assessment, helping to develop solutions to potential risks. Records also help to prevent injuries and ill health, and control costs from accidental loss. … any reportable death, injury, occupational disease or dangerous occurrence.

What is recorded in an accident book?

An accident book confirms all the details of an accident occurring on your employer’s premises. This will include the date and time of the accident, who was injured, the nature of the injuries and the cause of the accident (how it happened).

Do visitor books need to be GDPR compliant?

Standard signing-in books do not comply with GDPR. … If used visitors’ books are stored in a desk or cupboard, you’re in breach of GDPR because you’ve kept the information longer than necessary after the visitor has left, especially if they’re unlikely to return.

How long must accident records be kept?

Consideration may need to be given to retaining these records longer in some circumstances if the record is potentially the only record of the occurrence of an injury. Registers of injuries. Note: With paper-based registers, retain minimum of 75 years after last entry in the register.

Is visitor a data subject?

A Data Subject means the ‘visitor’, or contractor, or employee who has data about them collected and controlled by the Data Controller; (Name, organization, email, mobile, etc.).

Why is it important to review an accident book?

There are a few reasons why an accident book is a workplace essential. … The accident book can also help in cases where the injured person decides to pursue compensation, or when the company is being investigated for potentially breaching health and safety regulations.

Where is the accident book kept?

Accident Report Books must be kept in an easily accessible place. However, under the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) 2018, all slips containing personal information should be detached and kept in safe storage (e.g. in a lockable filing cabinet).

What things must be reported to Riddor?

What’s RIDDOR?Reportable injures. … All deaths that arise from a work activity or are connected with work – whether or not they involve someone who’s actually at work – must be reported. … Specified Injuries: … Over seven day injuries. … Over three day incapacitation. … Non-fatal accidents to non-workers. … Occupational diseases.More items…